Project Administrative Assistant

We are looking for a Project Admin Assistant and Document Coordinator to support our Design Management Team and ensure the successful and coordinated delivery of projects. This is a full-time permanent role and can be based in our Bath, Edinburgh, London or Manchester office with hybrid working available (2 days in the office).

If you would like to be involved with interesting and challenging projects to stretch your professional skills, a friendly and close-knit team, flexible working, and a competitive reward package. Then we would like to hear from you.

Type of contract Permanent Grade Technician 1 Area of Expertise Business Services Region UK Office / Project Location Manchester, London, Edinburgh, Bath Ref No 8473 Documents

• Job Description
  (PDF, 89.08kb)

Here at Buro Happold, expect the exceptional.

From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.

Your next role

Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything – from the most iconic projects to our everyday conversations.

This is an extraordinary opportunity to contribute to our fantastic Design Management Team.

We are looking for a passionate candidate who can inspire and motivate at every level.

Buro Happold has a clear strategic plan, excellent learning culture and entrepreneurial mindset that will allow you to thrive.

You’ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. Buro Happold is committed to doing the right thing, even when that’s the hardest thing. This is a genuine opportunity to make impact - and leave real legacy.

Key duties:

The tasks and responsibilities may vary to suit the needs of each project, but are typically drawn from the following:

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards
• Sorting, storing, and retrieving electronic and hard copy documents on behalf of clients and industry professionals
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company
• Assisting in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion.

Your skills and experience:

• Excellent IT skills in MS office including Outlook, Excel, Word, and SharePoint.
• Good attention to detail.
• Highly organised with the ability to multitask and meet deadlines.
• Excellent communication skills.
• Proficient typing skills.
• Ability to work across multiple projects and prioritise tasks appropriately.
• Can identify where processes may benefit from improvement.
• Aconex Proficiency.

What we offer:

Bring your knowledge and expertise to one of the world’s most respected consultancies.

• Attractive salary and benefits package including, private medical insurance, car allowance, life assurance and income protection.
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
• Generous company pension scheme.
• Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
• Enhanced parenthood leave policies.
• 3pm finish on the last Friday of the month.
• A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
• Entitlement to two memberships to professional bodies or subscriptions
• A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.

At Buro Happold, everyone else’s extraordinary is just our everyday.

Apply today and be a part of our legacy.

#LI-CO1 #LI-Hybrid

A place for everyone

Buro Happold values individuals flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.