Admin Assistant

ADMIN ASSISTANT

Title: Admin Assistant (TAR Team)

Hours: 37.5 per week

Location: Grangemouth HQ

Salary: Competitive

Contract type: PAYE Agency Contract up to December 2026

A truly global company, INEOS comprises of 36 businesses with 194 sites in 29 countries throughout the world. We also encompass a range of consumer brands and sports interests.

INEOS Grangemouth is an integrated refinery and petrochemicals centre of excellence. We are the largest manufacturing site in Scotland. Click here to find out more Grangemouth | INEOS.

We pride ourselves in offering a working environment that is friendly and welcoming, that offers employees true autonomy and empowerment and that enables everyone to achieve their goals and to have a fulfilling professional career with us. At Grangemouth and across the wider INEOS family, there are always opportunities.

We have an opportunity for an Admin Assistant to join our Central Operations TAR (Turnaround) Team. The role is varied and interesting and will require some periods of flexible working during TAR/shutdown events. It includes working with the INEOS TAR & asset teams and also with the TAR contractors and vendors.

The key role requirements include:

• Manage team IT requirements – raise issues, track responses, order equipment.
• Manage office accommodation, allocating desks arranging lockers etc.
• Print & collate technical documents / drawings.
• Print & collate workpack supporting documentation.
• Collate, identify and order office stationary to support the team.
• Take minutes of meetings, highlight actions and owners and distribute notes.
• Workpack administration, track documents, management of ‘red pen mark-ups’ from engineers and contractors & management IT and hard copy filing systems.
• Support the TAR Planning Lead with the management and control of the TAR (shutdown) worklist.
• Monitor and update trackers and registers.
• Assist the TAR Preps Leader to manage approved workscope change requests into workpacks and documents.

Please note since this is a contract position we can only consider candidates who are eligible to live and work in the UK without employer VISA sponsorship.

• Proactive, resourceful with the ability to work on own and as part of a team.
• Positive attitude, ability to influence with a flexible approach to work.
• Able to use Microsoft Office applications to a good level.
• High appreciation of the importance in completeness and quality of documentation.
• Document control experience using MS Sharepoint and/or Alfresco would be an advantage (but not essential – training will be available).

Application Process

Interested candidates should submit their CV via our website ineosopportunities.co.uk

Pre-screen (If applicable)

Applicants with a successful CV may be invited to an online MS Teams or telephone call to further discuss the role, the organisation and your suitability.

Formal Interview

Successful applicants will then be invited to interview which will consist of behavioural and technical questions.

Provisional Offer

If you are selected as the preferred candidate you will receive a provisional offer which will be subject to a medical assessment and reference checks.

Hydrogen Fuel Network Trial

Click here to find out how INEOS Grangemouth are involved in the switch to hydrogen UK Gas Network switch to hydrogen

INEOS Group

Click here to find out more about our other businesses across the globe We are INEOS

• Location Grangemouth, United Kingdom
• Discipline Administration
• Type Contract
• Business INEOS Grangemouth
• Posted 10 May 2024
• Closing Date 20 May 2024
• Requisition ID 1728