Purchasing Admin Assistant

Job Title: Purchasing Admin Assistant

Contract Type: Full Time/Permanent

About Us

The Dormant Distillery Company operate one of the worlds leading Whisky Specialist retailers and wholesalers, Royal Mile Whiskies. Founded in 1998, the company also run a specialist tobacconist on the Royal Mile The Cigar Box and in 2011 opened two specialist Drinks retail shops in Edinburgh and Pitlochry Drinkmonger with the vision to provide the most comprehensive range of quality alcohol products in Scotland.

Along with their online business through www.royalmilewhiskies.com and www.drinkmonger.com, the company have also developed a wholesale business, supplying the on-trade across Scotland and beyond.

The Role

Purchasing Admin Assistant -

The Purchasing Admin Assistant at Dormant Distillery Company plays a crucial role in maintaining the efficiency and effectiveness of our procurement operations. This full-time position is central to our supply chain management, ensuring that our inventory is robust and capable of supporting the dynamic needs of our business. Based in our headquarters, the role operates during office hours from 9:00 AM to 5:30 PM, Monday to Friday.

In this position, you will be at the heart of our operations, working alongside a passionate team dedicated to the excellence and tradition of the Scottish drinks industry. This is an excellent opportunity for those who are looking to build a career in the drinks industry, offering a platform to develop skills in procurement and supply chain management within a supportive and engaging environment.

Job Requirements

We are looking for a bright, energetic team player who thrives in a fast-paced environment. The ideal candidate will:

• Have a proactive attitude and be focused on completing tasks efficiently.
• Enjoy collaborative work and be adept at solving problems to assist colleagues.
• Take pride in their work, with a keen eye for detail and a commitment to quality.
• Possess excellent organisational and planning skills.
• Have strong analytical skills with the ability to process and interpret data effectively.
• Previous experience in the drinks industry is preferred but not required.
• Basic to intermediate proficiency in Microsoft Excel is required.
• Strong communication skills and the ability to work effectively in a team setting are essential.

Responsibilities

As a Purchasing Admin Assistant, you will play a vital role in supporting the operations of our purchasing department. Your key responsibilities will include:

• Monitoring and analysing stock consumption volumes and trends to assist in forecasting future needs and ensuring timely replenishment.
• Efficiently raising and placing purchase orders through our internal operating system, ensuring accuracy and adherence to procurement policies.
• Acting as the primary liaison with suppliers to confirm delivery times and stock availability, fostering strong supplier relationships.
• Collaborating with suppliers and our internal goods-in team to address and resolve issues related to late or inaccurate deliveries, ensuring minimal disruption to our operations.
• Maintaining and updating internal systems with critical data including scheduled delivery dates, supplier information, and detailed product specifications.
• Keeping supplier price files up to date, ensuring all purchasing decisions are made with the most current and accurate pricing information.
• Providing support to various areas of the business as needed, demonstrating flexibility and a team-oriented mindset.

Additional Info, Salary, and Benefits

This is a permanent, full-time post. We are offering an annual salary of £24,960.00. A Group Bonus Scheme exists based on trading performance.

Our operating hours are 9:00 to 17:30, Monday to Friday. Some weekend work may be required. Flexible working is available.

Staff have the opportunity for training (e.g., WSET) and attending industry events and festivals. We offer staff discounts on a large range of products and a workplace pension.

We would particularly encourage applications from underrepresented groups.

How to Apply

Closing Date:

This will be a rolling recruitment process, so may close at any time please ensure you submit your application early.

What to include:

If you are interested in applying for this role, please forward both of the following:

• Covering letter outlining your relevant experience
• Current and up-to-date CV

Please ensure that you include both required elements of your application or you may not be considered for the role.

Please also be aware that due to the volume of applications, we are unable to respond to all applicants.

Send applications to

Gemma Connor

HR Director

The Dormant Distillery Company Ltd.

gemma@royalmilewhiskies.com