Executive Assistant

Location London - One Canada Square, Level 25 Business - Infrastructure Brookfield Infrastructure Group is one of Brookfield’s primary operating groups. The Infrastructure Group is one of the world’s largest infrastructure investors, owning and operating critical assets across the transport, utilities, energy, and data infrastructure sectors. The Group operates and manages approximately $191 billion of assets owned through its private funds and publicly listed entity, Brookfield Infrastructure Partners. Our portfolio of assets facilitate the movement and storage of energy, water, freight, passengers and data, and are located in North and South America, Europe and the Asia Pacific regions. For more information, visit: https://www.brookfield.com/our-businesses/infrastructure Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Job Description ROLE OVERVIEW
This position would suit a highly proactive EA who is flexible with excellent organisational skills, and
proven experience operating in a fast moving, growing professional services business. Key Responsibilities

• Diary management, across global time zones.
• Scheduling / Coordinating meetings (external and internal):
  
  • Preparing internal rooms and coordinating with required stakeholders
  • Printing and preparing relevant materials
• Coordinating global travel and accommodation requirements for the team.
• Produce visa documentation when required.
• Supporting visitors from international offices.
• Liaising with Reception to arrange meeting rooms, guest access and hospitality as required.
• Responsible for onboarding of new joiners into the team.
• Management of team expense reports each month in line with company policy.
• Process invoices and retain records to ensure timely payment (experience with Dynamics / Serengeti Legal Tracker beneficial) – run cost reports on request.
• Assist with co-ordination and creation of Projects in Dynamics/Legal Tracker.
• Process and keep record of incoming/outgoing NDA’s for Legal Team.
• Sort post and deal with routine enquiries and confidential correspondence.
• Assisting with the organisation of team social events.
• Providing support to other EA’s and administration colleagues as required

Key Skills

• Excellent organization and communication skills
• Proficient knowledge of Microsoft Outlook, Word and PowerPoint – Previous experience using Concur would be desirable but not essential.
• Proactive and able to work on own initiative as well as part of a team.
• Decisive, resourceful and quick to prioritize.
• High attention to detail
• Flexible and adaptable
• Resilient, with strong team focus

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.