Project Coordinator

Job Purpose To be the main point of contact and support for a number of Principal Investigators [academic research leads] across the College, working with other College Project Coordinators, College Research Support Office and University Services to ensure that effective communication takes place and a seamless research management support service is delivered. Main Duties and Responsibilities 1. Provide pre- and post-award advice and support to Principal Investigators, as required, from the initial identification of the funding opportunity through to the closure of the project. This will include application development, costing, bid writing support where appropriate, milestone planning and post-award reporting and financial management. 2. Liaise with College research development staff to identify and actively manage the pipeline of funding opportunities and with the University Services Research Support Office regarding funder terms and conditions and other specialist advice, e.g., for legal, insurance and contractual matters. 3. Develop and maintain appropriate relationships with key funders and provide expert advice to prospective applicants. 4. Undertake risk and feasibility assessment of proposed funding applications to mitigate risk and optimise funding. 5. Coordinate, plan, prioritise and execute application, costing and submission activities [including bid writing support where applicable] for grants and contracts, resulting in robust applications for approval and timely submission to funders. 6. Progress application outcomes and process awards from funders, sourcing feedback from funders where available and updating systems accordingly. Maintain and ensure the integrity of all relevant project data on University systems. 7. Provide post award support, including that for ethics applications, project coordination, portfolio management [where appropriate], financial management and project change processes and control. 8. Support funder and other audits, ensuring adequate audit records are maintained and attend meetings with auditors, as required. 9. Provide management information and analyse data to inform both day to day decision making and also college research budgeting and strategy. Support the input to future College submissions to the Research Excellence Framework [REF]. 10. Be actively involved in appropriate cross-college collaborative working to build networks, share best practice, develop web-based resources and provide training. 11. Work with Principal Investigators and other College teams to ensure that the College maintains an accurate and complete record of staff publications. Promote an understanding of Open Access and support the process for obtaining open access rights for all possible publications. 12. In liaison with college HR and Principal Investigators, assist in the workforce planning across different bids and awards to maximise the efficient use of research teams and minimise staffing disruption. Knowledge, Qualifications, Skills and Experience Knowledge/Qualifications Essential: A1 Scottish Credit and Qualification Framework level 9, ]Ordinary Degree, Scottish Vocational Qualification level 4], or equivalent in a relevant discipline/business area with evidence of continued professional development in an area relevant to the role Skills Essential: C1 An understanding of grant application processes including costing and funder guidelines C2 Knowledge and understanding of interrogating and maintaining databases, processing, analysing and presenting data C3 Knowledge and understanding of data integrity and its importance C4 Knowledge of the regulatory framework which governs research in a particular College area C5 Excellent oral and written communication skills with the ability to communicate at all levels C6 High level of influencing and negotiating skills C7 Ability to network effectively C8 Ability to exercise initiative and work independently but also as part of a team C9 Ability to work flexibly and adapt to changing environments C10 Ability to interpret complex guidelines and prepare reports and budgets in line with the requirements set out C11 Ability to assess risks and financial implications Experience Essential E1 Significant experience of relevant research administration or project management experience in a similar or related role E2 Project management – both short-term deadlines driven and longer-term involving multiple conflicting deadlines and coordination across multiple organisational units E3 Experience of successfully overseeing the work of staff Terms and Conditions Salary will be Grade 7, £39,347 - £44,263 per annum. This post is full time (35 hours per week) and open ended. Relocation assistant will be provided where appropriate. The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship. Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity. As a valued member of our team, you can expect: 1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared. 2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages. 3 A flexible approach to working. 4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/. We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/. We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University. We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.