Events and Operations Assistant

Job Advert

Are you passionate about events? Are you enthusiastic about making a meaningful impact on global womens health? Do you excel in a dynamic environment where you can contribute to transformative initiatives?

This exciting opportunity offers you the chance to travel to Budapest (subject to successful probation and candidate having necessary rights/visas for travel). You would need to be available around 11th to 19th September 2024 to attend the charities World Congress.

Work setting: Hybrid (2 days per week in the office)
Salary: between £25,000 to £29,500 per annum
Hours: Full-time (37.5 hours per week)
Contract: 1 Year FTC
Location: London

• 4% (matched) employer pension, rising to 6% on successful completion of probation.
• Employee Assistance Program.
• Season ticket loan scheme.

The Role:
As an Events and Operations Assistant, you will play a crucial role in delivering a portfolio of events, including a renowned Annual World Congress and regional meetings. Working closely with the Event Operations Team, youll contribute to the planning, development, and flawless execution of events, ensuring they meet the highest standards and deliver exceptional value.

Main responsibilities:

• Quality Assurance: Ensure the highest level of service for members and stakeholders, promptly resolving issues and delivering outstanding customer support.
• Event Delivery: Collaborate with the Event Operations Team to deliver virtual, hybrid, and onsite events, managing logistics, communications, and participant support.
• General Event Support: Manage event inboxes, update web pages and promotional materials, coordinate travel and accommodation, and provide administrative support for event logistics.
• Programme Support: Assist with speaker management, programme planning, abstract submissions, and educational course operations to ensure smooth delivery and participant satisfaction.
• Operations: Support membership services, data processing, education course operations, and general office administration.
• Compliance and Development: Ensure compliance with data protection guidelines and develop positive relationships with stakeholders.

Essential requirements:

• Experience in events management and operations.
• Excellent organisational, communication, and problem-solving skills.
• Excellent time management and attention to detail.
• Ability to thrive in a fast-paced, collaborative team environment.
• Proficiency in CRM systems, event management software, and Microsoft Office.
• Willingness to travel regionally and internationally as required.

The deadline for CVs is the 2nd May. Interviews will take place on the 14th and 15th May.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.