London office - Executive Assistant

About L.E.K. Consulting

L.E.K. Consulting is a global strategy consulting firm that addresses the most critical commercial issues for the leaders of some of the worlds most successful businesses.

Clients come to us time and again because we are proven to act as an insightful expert and a trusted partner. We are uncompromising in our approach to help clients make better decisions at crucial moments, changing the trajectory of their enterprise, delivering improved business performance and creating greater shareholder returns.

Our teams combine our core capabilities of research, benchmarking, modelling, data & analytics and strategy development to create game-changing insights and practical solutions that seize competitive advantage and unlock new growth opportunities. We enable clients to make critical decisions with greater certainty and empower them to master their moments of truth.

With more than 2,200 professionals located across five continents, L.E.K. specialises in Strategy and Mergers & Acquisitions (M&A) support with clients across the full range of corporates and private equity. We are expert in a wide range of industries, including Life Sciences and healthcare, retail and consumer, financial services, industrials, energy and transportation.

Our global growth ambitions are huge. Be part of this growth.

https://www.lek.com/

L.E.K. Team:

We are seeking an additional team member to the existing team of Executive Assistants who support L.E.K. partners. This role will report to the Executive Assistant Team Lead and is based in London with minimum 2 days in the office (hybrid). For the first 3 months or so we would expect the person to attend 4 days/week.

What we are looking for:

This is a great opportunity for a candidate with at least 2 years’ experience of working in a similar capacity.

Responsibilities:

• Partner and general administration management including but not limited to:
• Complex diary management for up to 3 Partners– scheduling meetings in an efficient and timely manner and optimizing time allocation across activities
• International travel management – management of travel requirements and recommendation of optimal travel plans including flights, hotels, visas etc
• Timesheet and expenses – compliance with deadlines, responsibility to ensure timely provision of Partner input
• Inbox management – regular review of partner inbox, direct response to routine emails and scheduling meeting requests
• HR processes – support Partner with scheduling and delivering review conversations in a timely manner and scheduling mentorship sessions

Sector and case team support:

• Manage new case initiations and other supporting processes – new case code requests, NDAs, LOEs
• Timely and effective scheduling of case team meetings
• Supporting ad hoc case admin requests
• Lead review and execution of documentation linked to transaction processes such as reliance and non-reliance letters
• Manage documents needed for various meetings and decisions
• Initiate case completion process

Management of Salesforce CRM system:

• Data cleansing and maintenance of contact information including proactively adding new contacts
• Reporting
• Track client development (CD) meetings in CRM against contacts and companies

Supporting Client Development (CD) for Partner:

• Proactively identify opportunities for meetings with new contacts and help Partners ensure that the CD activity is maintained consistently
• Capturing Partner notes from CD meetings and ensure they are logged in CRM
• Support relationship management – maintain a list of priority relationships and contacts of Partner and collaborate with Partner to define nature of interactions

Specific skills:

• Solid experience in an EA role in a fast-paced environment, supporting multiple diaries is desirable
• Professional communication skills both internally and client facing externally
• Works collaboratively - recognises the value and responsibility of working in a team and seeks to maintain and build effective relationships both internally and externally
• Ability to deal effectively with change and ambiguity
• Deals constructively with pressure, maintaining a professional and positive manner and a high degree of flexibility
• Enthusiastic and dedicated, passion for seeking opportunities and self-development
• Excellent time management and organisational skills
• Previous experience in using salesforce CRM systems, SAP and Concur
• Strong Microsoft skills in Word, PowerPoint and Excel

Diversity and inclusion at L.E.K.

Here at L.E.K., we appreciate the value of a diverse and inclusive workforce and are committed to a culture that is inclusive and accepting of all people. Above all, we are committed to ensuring that all employees are treated with respect and dignity. L.E.K. Consulting is an Equal Opportunity Employer.

We have several affinity groups to support and enrich our employees and in addition, our Diversity and Inclusion committee celebrate events throughout the year with a focus on awareness and education.

For further information on the L.E.K. career journey:

https://www.lek.com/join-lek/the-lek-career