Office Administrative Assistant

This is a busy, corporate office administrative role, where you will be responsible for the effective running of our London-based office, ensuring that we create a first-class experience for our staff. You will also provide administrative support to the HR function.

This is an office-based role, 5 days a week (Monday-Friday).

Responsibilities

Office Management

• Assist in the management of the office space to create a safe and welcoming working environment - be the first point of contact for office-related matters for our staff and visitors
• Office procedures - regularly review and improve to adapt to modern ways of working (i.e. hybrid). Communicate changes and updates, and ensure consistency of implementation
• Office-related budget - ensure that office stock is well maintained at all times (kitchen supplies, office stationery, etc.), tracking to the budget
• Support the CFO with the property (Landlord and building) related matters
• Manage the security fob system

Office Health and Safety

• Update policies and procedures. Keep abreast of H&S developments to inform updates.
• Communicate policies and procedures to staff and visitors.
• Perform regular office safety maintenance reviews. Report findings and complete resulting actions.
• Manage the annual health and safety and fire inspections. Review and update the risk assessment and action findings.
• Act as the Fire Marshall and First Aider.
• Co-ordinate evacuation drills with the Landlord.
• Liaise with the building reception and the office cleaners.
• Be a key member of the London Social and Charity Committee – help to manage the budget, organise the events, and encourage staff participation.

HR administration support

Assist in supporting key HR processes, for example:

• Recruitment: posting and closing adverts, processing applicants on the HR portal, scheduling and coordinating interviews
• Inductions and onboarding: assist with the facilitation of seamless onboarding experience for new joiners
• Assist with HR documentation
• Data integrity: ensure that all HR systems are updated and accurate
• Recruitment and HR- reports: assist with the preparation of monthly reports (as and when required

​Skills and experience

• Experience in supporting the office administration function in a medium-size corporate environment
• Very good spoken and written English
• Strong organisational skills with very good attention to detail
• Confident using the Office suite of applications: Excel, Word, PowerPoint, Outlook, Teams, SharePoint
• Excellent communication and interpersonal skills
• Experience and confidence of dealing with various stakeholders (at different levels)

Professional qualities

• Professional demeanour
• Mature with the ability to handle confidential information with integrity
• Positive attitude and self-driven
• Ability to work independently, with little supervision
• Collaborative – develops relationships easily, including with senior stakeholders
• Proud to own and drive their remit of work
• Excellent time management

What we offer in return

• ​Basic salary plus bonus
• ​34 days of annual leave (incl. 8 UK bank holidays and a day off on your birthday)
• ​Enhanced family-friendly benefit schemes including company sick pay
• ​Private medical insurance and Employee Assistance Programme
• ​Income protection and life insurance
• ​Company Pension scheme

​and many more other benefits!

About Doherty Associates

Doherty Associates (DA) is an award-winning, independent IT managed services provider, with world-renowned, international clients. Our customers are predominately financial services sector firms, including leading private equity and venture capital firms and top 10 UK law firms.

Our London staff work in a hybrid model, with some regularly working from our modern London office (in Holborn), between Monday and Friday. Our demise has approximately 36 hot desks, three meeting rooms and the CEO’s office).

Job Types: Full-time, Permanent

Pay: £30,000.00-£35,000.00 per year

Benefits:

• Employee discount
• Life insurance
• Referral programme

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme

Work Location: In person