Administrative Assistant

Job Description:

Job Title: Administrative Assistant

Location: London

Company Overview:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!"

Location Overview:

Our London office is based just a stone’s throw from the magnificent St. Paul’s Cathedral on bustling King Edward Street. Here you’ll find modern workspaces and a state-of-the-art auditorium space. In addition, we’re proud to host an onsite restaurant that shares our commitment to sustainability by providing delicious seasonal menus which have been created with the planet in mind. Make sure to take time for yourself and head up to our rooftop terrace and take in the spectacular views across London. Finally, your physical wellness is well-catered for with our onsite gym facilities and medical centre. "

Role overview

The EMEA HR team are looking for an experienced Administrative Assistant to provide comprehensive support to members of the EMEA HR Management Team and to support team activities. This is a fast-paced environment and a great opportunity to support across a diverse set of HR leaders. You will be highly organised, intellectually curious, and able to balance the needs of the business, prioritising your workload whilst maintaining a high standard of professionalism.

Responsibilities

• Diary management for senior leaders and teams including booking travel and arranging meetings.
• Expense processing and invoice management using Concur.
• Handling calls
• Performing complex administrative duties

• Supporting projects
• Handling highly sensitive and confidential HR data
• Assisting with onboarding new hires
• Supporting management of files, directories and Distribution Groups
• Raising system access requests and workday tasks

What we are looking for

• Experienced administrator within a global matrixed organisation
• Solid experience of supporting multiple people
• Advanced knowledge of all Microsoft products
• Accuracy and attention to detail
• Excellent organisational skills
• Travel booking and Diary Management experience.
• Ability to prioritise, use initiative and work under pressure.
• Excellent communicator, both written and verbal
• Ability to engage and communicate confidently with senior stakeholders.
• Ability to build and nurture strong working relationships.

Skills that would help

• Experience as administrative support in a Financial Services organisation
• Experience supporting in an HR function.

Benefits of working at Bank of America:

UK

• Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner.
• Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons.
• 20 days of back-up childcare including access to school holiday clubs and 20 days of back-up adult care per annum
• The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness etc.
• Access to an emotional wellbeing helpline, mental health first aiders and virtual GP services.
• Access to an Employee Assistance Program for confidential support and help for everyday matters.
• Ability to donate to charities of your choice directly through payroll and the bank will match your contribution.
• Opportunity to access our Arts & Culture corporate membership program and receive discounted entry to some of the UK’s most iconic cultural institutions and exhibitions.
• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local community.

Bank of America:

Good conduct and sound judgment is crucial to our long-term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications, and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.